Listings and Closings

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Listing  Coordination:

• Review all signed listing documentation and assure all required signatures have been obtained. 
• Send out for final signatures if any are missing
• Schedule stager if applicable
• Schedule photography 
• Order for sale sign with agent’s preferred sign company
• Input listing into the MLS and upload photos 
• Attach required documents to the MLS listing such as disclosures, addenda, community declarations and covenants, etc.
• Enter showing instructions into ShowingTime
• Listing agent to approve MLS input before going live
• Email seller copy of the listing once live
• Submit all listing documents, disclosures and any other required documents to broker’s online compliance management software ensuring file is complete

Contract to Close:

• Ensure contract and addenda is fully executed with proper dates, initials, signatures and reach out for corrections as necessary
• Keep all parties informed - Introduction email will be sent providing transaction timeline and a copy of executed contract to Listing Agent, Buyers Agent, Buyer/Seller - (Your client as appropriate) Lender and Title Company
• Ensure escrow has been wired and obtain copy of Escrow receipt
• Track timeline dates to ensure all deadlines are met
• Monitor appraisal timeline and loan commitment completion with the lender
• Collect HOA documents and email to buyer agent (if on list side) or to buyer (if on buyer side)
• Schedule Inspections with all parties, prepare addenda as needed and send for signatures
• Ensure the Lender, Title Company, and Broker receive any amendments, extensions or changes to the contract
• Follow up on Inspection repairs and receipts
• Order Home Warranty per contract
• Coordinate and confirm final walk-through
• Request Alta from Title for review
• Schedule closing appointment for client and agent with Title Company
• Provide utility contact info and remind the buyer to transfer utilities
• Coordinate Key transfer
• Submit all required contract documents to compliance and follow through for Final approval and DA
• Send DA to Title Company 
• Upload Final Closing Statement and related documents to online transaction management service for final compliance